Bills › 89th General Assembly
Relating to fees charged to employees by employers for copies of personnel files and including effective date and retroactive applicability provisions
Sponsored by the Senate State Government Committee
Where it is now
- Done: IntroducedJanuary 12, 2021
- Done: SubcommitteeJanuary 14, 2021
- Done: Senate committeeFebruary 10, 2021
- Skipped: Passes the SenateContinued as SF 2196
- Next: House committee
- Next: Passes the House
- Next: To the Governor
- Next: Signed into law
Became SF 2196 → Its progress continues under the new number. Go to SF 2196 What’s a funnel?
What’s in it
AI summary Employers must now give employees their first copy of a personnel file for free. If an employee asks for more copies later, the employer can charge a fee for them. This rule also requires employers to pay back any employee who was charged for their first copy since January 1, 2021.1
Read the official explanation
This bill requires employers to provide employees with one copy of the employee’s personnel file at no charge upon request. Under current law, an employer may charge a reasonable fee for each page of a copy made by the employer for an employee of an item in the employee’s personnel file. The bill permits employers to charge such fees for any subsequent copies requested. The bill permits employers to provide first or subsequent copies electronically. The bill requires an employer who charged an employee, including a former employee, a fee to obtain an initial copy of the employee’s personnel file on or after January 1, 2021, to reimburse the employee for the amount of the fee. The bill takes effect upon enactment and applies retroactively to copies of personnel files obtained by employees on or after January 1, 2021.
Senate subcommittee
Named January 18, 2022. On January 19, 2022 it recommended amendment and passage.
Three legislators hear a bill first and recommend what the committee should do; it’s the best time to weigh in. How to take part
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89th General Assembly