Relating to documentation of loans and gifts to museums and including applicability provisions

“Donor” and “gift” are defined in the bill. The bill requires the museum to submit a copy of the completed form to the state historical society. The historical society must maintain all of the forms in a registry of museum loans and gifts. A gift form must be maintained for 25 years from the date of the gift. A loan form must be maintained for 10 years after the date the property is returned to the lender or claimant, or the property is disposed of, or the museum acquires title to the property due to termination of a loan or certain circumstances where a legal owner of the property cannot be identified. The director of the department of cultural affairs shall adopt rules to administer the forms and the registry of museum loans and gifts. If a lender or claimant of property on loan to a museum notifies the museum of a change of address, or a change in ownership of the property, the bill requires the museum to submit a copy of the notice to the historical society. The historical society must file the notice with the corresponding loan form on file in the registry of museum loans and gifts. The bill provides that a museum must check its records, as well as the registry of museum loans and gifts, prior to declaring property undocumented, or providing any notice required pursuant to Code chapter 305B. “Undocumented property” is defined in the bill as property in the possession of a museum for which the museum cannot determine the property’s owner.2A is applicable to all gifts and loans to a museum on or after July 1, 2019.